WellSky PRIVACY AND COOKIE NOTICE
WellSky International LTD. (hereafter “WellSky”, “we” or “us) take your privacy very seriously and would advise you to read this Privacy Notice closely. This Privacy Notice may change from time to time, so please check it frequently.
This Privacy Notice sets out how your personal data will be processed as controlled by WellSky, 1 Aurum Court, Sylvan Way, Basildon, Essex, SS15 6TH
We only collect basic personal information from visitors to this website through the use of online forms and when you email us. We may also process your personal data as you provide directly to us or as we receive from our trusted partners in the Health Service Industry
This Privacy and Cookie Notice outlines:
We use your personal data to improve the user experience of our website and provide a better service. We also use it for staying in touch with you. By contacting us through our website you agree for us to contact you via your email with any information you request.
Additionally, by submitting your email and subscribing on our website you consent for us to send you updates relating to products and services offered by WellSky. If you are an existing customer of WellSky, we may also contact you in the context of sending you customer newsbites and updates.
We may also collect your personal data if you provide it to us directly, including at any events organised by WellSky or our partners.
We will hold the following personal data in the context of such communications:
- Full name
- Email address
- Phone Number – We will process this data on the basis of your consent in signing up to receiving information about our products and services and/or our legitimate interest in keeping current customers informed of our products and connecting with our business partners. You are able to opt out from emails at any time via the “Unsubscribe” link present at the bottom of every email communication we send. We will contact you in relation to services we feel will be useful for you by email or by phone.
We will also process any data you send us for recruitment purposes, either through our website or in other locations where you see our jobs advertised, in relation to any vacancies that we advertise. We process this with your consent and/or our legitimate interest in talent-pooling our candidates.
This will include:
- Full name
- Email address
- Telephone number
- Employment history
- Sensitive personal data, including racial, ethnic, sexual, religious and/or disability information
- Any other details in your CVWe process this data on the basis of your consent. We may also process additional data later on in the recruitment process, which will be processed on the basis of your consent and/or employment contract, or where we have a legal obligation or it is in the public interest to do so (such as for immigration or diversity monitoring purposes). This will be further detailed in your employment contract.
We may also process data of our clients’ patient data in the course of providing IT support for the maintenance of healthcare systems provided by our healthcare clients. This data will include:
We will keep your personal data received when you subscribe for updates with us or contact us in the context of products or services, or to become a JAC partner, for two years, after which we will ask you again for consent to continue to receive marketing information from us.
We will keep data you send us in relation to vacancies for the duration of your application and up to six months after in order to offer you new opportunities, unless you opt out of this, or extend this
period with your consent. We will ensure that any sensitive personal data that we collect from you is anonymised after this period. We may also hold personal data for longer periods if your application is successful, which will be further detailed in your employment contract and other relevant policies.
We will hold any patient data that we process on behalf of our healthcare clients for the duration of the task carried out for the healthcare client, after which it will be deleted from all systems we operate. WellSky may retain a patient’s hospital ID number if this is needed in relation to the need to log issues related to troubleshooting IT errors faced by Healthcare Client, although this will be converted to an internal ID number where possible, and as soon as possible.
In addition to on our systems, the information that you provide to us may be stored in secure servers which are operated by trusted providers.
We ensure that all of our providers to take measures that clearly set out their commitment to respecting your Individual Rights, protecting your personal data – including not using it for any purpose other than for the agreed purposes – and their commitments to assisting us to help you exercise your Individual Rights.
Our trusted cloud providers, which we may use to store your personal data, include Salesforce and Jira. Salesforce and Jira use servers based in the United States of America. Salesforce and Jira have certified under the EU-U.S. Privacy Shield certification, which allows us to legally transfer your personal data to them.
A cookie is a small text file that is downloaded onto your computer when you visit our website and allows us to recognise you as a user. Typically, these contain two pieces of information: a site name and unique user ID. All information these cookies collect is aggregated and anonymous. Cookies are essential to the effective operation of our website. Cookies make the interaction between you and the website faster and easier. Cookies may also be set by the website you are visiting (first party cookies) or they may be set by other websites who run content on the page you are viewing (third party cookies).
- that are strictly necessary to enable you to move around our websites or to provide certain basic features;
- to enhance the functionality of the website by storing your preferences;
- to monitor the popularity of sections of our website;
A list of the non-essential cookies we use on the website are detailed below:
Google Analytics: analytics.js ( ga, _gat), used by Google to generate web analytics and for tracking how you use the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. The information generated by the cookie will be forwarded to Google servers in the U.S. for statistical analysis purposes only.
We may also record your IP Address for website audience monitoring purposes.
You have several individual rights in relation to your personal data that we collect, which we are committed to respecting. In particular, you have the right to:
- Request a copy of your personal information
- Request any inaccuracies in your personal information be corrected
- You may also ask to object or restrict the processing of your personal data and have your personal information erased, where appropriate.
Additionally, where we collect your personal details for contacting you in relation to our products or services or becoming a WellSky partner, you have the right at any time to notify us that you no longer want to receive this information.
If you wish to raise a complaint on how we have handled your personal data, you can contact our office at firstname.lastname@example.org and we will investigate the matter.
Opting Out of Cookies
You can choose to accept or opt out of cookies via our Cookie Consent Notice. Please note that if you prefer to block some or all of the cookies WellSky uses, you might lose some of our website’s functionality.
WellSky uses reasonable administrative, technical, personnel and physical measures to safeguard personal information in its possession against loss, theft and unauthorised use or modification. While we strive to protect your personal information, you will understand that we cannot guarantee
the security of any information transmitted to us over the internet. Therefore, please do not submit personal information to us online unless you accept the security risks of doing so.
This Privacy Notice was last updated on 24th May 2018. Any changes made to this Privacy Notice will be updated on our website and you will be notified by email if necessary and appropriate.